tag:help-archives.hannonhill.com,2010-02-09:/discussions/how-do-i/246-grant-edit-access-rights-to-usersCascade CMS: Discussion 2018-10-18T20:36:07Ztag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-08T18:11:03Z2010-10-08T18:11:03ZGrant edit access rights to users<div><p>I've been following the instructions at <a href="http://www.hannonhill.com/kb/Access-Rights/index.html">http://www.hannonhill.com/kb/Access-Rights/index.html</a> to grant read/write permissions to folders and pages in my site. I have a group of users I want to write to a folder but there is a file in that folder that I don't want them to be able to modify.</p>
<p>I thought I had the permissions working well. They could create pages in the folder and edit them but they saw no edit tab on the page with read-only rights. Then it was pointed out to me by a co-worker that the users could still edit this file by clicking on View -> Lock -> Check-out this asset , editing the page, and then View -> Lock -> Commit changes.</p>
<p>I'm not sure if we have a setting set incorrectly somewhere, if this is by design, or if I'm just completely misunderstanding how to set access rights.</p>
<p>Thanks.<br />
Jonahlyn</p></div>jonahlyntag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-12T16:19:14Z2010-10-12T16:19:14ZGrant edit access rights to users<div><p>Hi Jonahlyn,</p>
<p>This is due to the user's role not being tailored enough, as the user who can commit changes must have the ability the bypass workflows within their assigned role. Please check the role associated with the users who are able to perform this, and disable the following ability:</p>
<pre><code> Bypass workflow: Disabled</code></pre>
<p>Thanks!</p></div>Joeltag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-12T18:57:44Z2010-10-12T18:57:44ZGrant edit access rights to users<div><p>I tested this change on our Site Contributor role.</p>
<p>On a read-only asset that did not have a workflow applied to it, it did stop them from editing showing the error: "There are no Workflows available. Your role requires you to use Workflow. You will not be able to submit this asset."</p>
<p>On a read-only asset that did have a workflow applied to it, the edit tab stopped appearing on check-out and the only function that seemed to work was to Break the Lock.</p>
<p>On an writable asset that did not have a workflow applied, I got the message: "There are no Workflows available. Your role requires you to use Workflow. You will not be able to submit this asset."</p>
<p>So by making this change, does this mean that we would be required to use a workflow for all writable assets?</p>
<p>Thanks.<br />
Jonahlyn<br />
</p></div>jonahlyntag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-12T20:23:25Z2010-10-12T20:23:25ZGrant edit access rights to users<div><p>Jonahlyn,</p>
<blockquote><p>So by making this change, does this mean that we would be required to use a workflow for all writable assets?</p></blockquote>
<p>Only if a Workflow is applicable for that particular asset. If it is not applicable, then the user who has write permissions for the asset can then edit.</p>
<p>Thanks!</p></div>Joeltag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-12T21:49:24Z2010-10-12T21:49:24ZGrant edit access rights to users<div><p>I'm not sure I understand. During my testing, I was not able to edit an asset that did not have an applicable workflow. Otherwise I got the message: "There are no Workflows available. Your role requires you to use Workflow. You will not be able to submit this asset."</p>
<p>Is that the way it's supposed to work?</p>
<p>Thanks.<br />
Jonahlyn</p></div>jonahlyntag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-13T14:12:10Z2010-10-13T14:12:10ZGrant edit access rights to users<div><p>Jonahlyn,</p>
<p>Correct, the "Lock" functionality was designed to be used in conjunction with Workflows primarily, so when the user does not have the ability to by-pass Workflows nor the ability to edit, they can not edit an asset that they do not have explicit write permissions to. The only case where they can edit (via Lock) is when there is a Workflow permitting them to do so.</p>
<p>Thanks!</p></div>Joeltag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-10-13T16:27:32Z2010-10-13T16:27:32ZGrant edit access rights to users<div><p>Okay Thanks.</p></div>jonahlyntag:help-archives.hannonhill.com,2010-02-09:Comment/32816732010-11-12T21:21:30Z2010-11-12T21:21:30ZGrant edit access rights to users<div><p>Please make this discussion public. Thanks.</p></div>jonahlyn